Based in Makati City, this position will provide a high level of secretarial and administrative support to the Tampakan Copper - Gold Projects Makati Office’s Department Managers and General Manager.
Key responsibilities will include:
• Implement the project’s safety and environmental standards and systems in own area or responsibility. Provide support to the Tampakan Project Leadership Team by ensuring that all processes within functional scope have a positive impact on the project’s culture on safety and environmental management.
• Provide high level of secretarial and administrative support to the General Management team, specifically for functions such as typing, general filing and records management, photocopying, and handling of incoming and outgoing telephone calls and messages and report preparation.
• Establish, review, and maintain systems to effect the smooth running of the office.
• Ensure that travel details and appointments are made to best utilise the managers’ time and that all required documentation is up to date and on hand for reference and meetings.
• Organise and coordinate meetings and conference arrangements and ensure facilities and amenities are available and adequately supplied.
• Manage and respond to correspondence and inquiries in behalf of the managers.
• Manages GM and Manager calendars and co-ordinates meetings on behalf of managers. Prepares meeting agenda and meeting materials for Manager and maintains confidentiality at all times.
• Establish and maintain an effective records management system to ensure efficient storage, retrieval and disposal of documents. Gather, compile, verify and analyse information to use in internal and external reporting. Minutes of meetings are accurately documented, prepared, and distributed timely.
• Engage and support relevant line managers to ensure that internal systems and processes are effectively implemented and complied with.
• Ensure activity and reporting compliance with relevant SMI and XCu requirements; coordinating submission timeline with concerned parties; and consolidating and preparing reports.
• Establish efficient controls to ensure full consistent implementation of and compliance with relevant workplace policies, procedures and guidelines.
• Ensure prudent and responsible cost management within own area of responsibility.
• Respond to correspondence and inquiries in behalf of the managers.
Minimum requirements:
• Any Bachelor’s Degree
• At least 3 years experience as a Secretary, Administrative Assistant / Officer, or similar role in a corporate setting; exposure should include significant amount of work and direct dealing with expatriate staff
• Highly proficient in the use MS Office suite of applications
• People-smart with very good coordination, interpersonal, and intrapersonal skills
• Superior oral and written communication competencies
• Excellent planning and organization
• Can work effectively under pressure and exercise a high level of confidentiality
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