Description



  • Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

    Responsibilities:

    Answer and direct phone calls

    Organize and schedule meetings and appointments

    Maintain contact lists

    Produce and distribute correspondence memos, letters, faxes and forms

    Assist in the preparation of regularly scheduled reports

    Develop and maintain a filing system

    Order office supplies

    Book travel arrangements

    Submit and reconcile expense reports

    Provide general support to visitors

    Provide information by answering questions and requests

    Take dictation

    Research and creates presentations

    Generate reports

    Handle multiple projects

    Prepare and monitor invoices

    Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

    Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

    Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

    Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

    Contribute to team effort by accomplishing related results as needed

    Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

    Organize travel arrangements for senior managers

    Write letters and emails on behalf of other office staff

    Book conference calls, rooms, taxis, couriers, hotels etc.

    Cover the reception desk when required

    Maintain computer and manual filing systems

    Handle sensitive information in a confidential manner

    Take accurate minutes of meetings

    Coordinate office procedures

    Reply to email, telephone or face to face enquiries

    Develop and update administrative systems to make them more efficient

    Resolve administrative problems

    Receive, sort and distribute the mail

    Answer telephone calls and pass them on

    Manage staff appointments

    Oversee and supervise the work of junior staff

    Maintain up-to-date employee holiday records

    Coordinate repairs to office equipment

    Greet and assist visitors to the office

    Photocopy and print out documents on behalf of other colleagues

    Requirements:

    Proven admin or assistant experience

    Knowledge of office management systems and procedures

    Excellent time management skills and ability to multi-task and prioritize work

    Attention to detail and problem solving skills

    Excellent written and verbal communication skills

    Strong organizational and planning skills

    Proficient in MS Office

    At least 2 years of experience in the field or in a related area

    High school diploma or equivalent; college degree preferred

    Administrative Assistant top skills & proficiencies:

    Reporting Skills

    Administrative Writing Skills

    Microsoft Office Skills

    Analysis

    Professionalism

    Problem Solving

    Supply Management

    Inventory Control

    Verbal Communication

    Office Administration Procedures

    Typing Skills

    Attention to Detail

    Accuracy

    Multitask

    Telephone Skills

    Teamwork

    Discretion and Judgment

    Patience

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Language(s): English
  • Knowledge: Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Adobe Photoshop, Accounting Software, Customer service, Social Media
  • Availability for travel: Yes
  • Availability for change of residence: No

Similar jobs

Today, 01:59 PM

Full Time - Other type of contract - Negotiable -

Full Time - Permanent contract - Negotiable -

Today, 09:25 AM

Full Time - Other type of contract - Negotiable -

Full Time - Permanent contract - Negotiable -

Full Time - Permanent contract - Negotiable -

Get new jobs on Facebook Messenger

Send to Messenger

Job summary

  • Admin Assistant

  • Quezon City, National Capital Region

  • Company

    ALT Trading - Vitarich Dressing Plant
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply