Accounting Practice Admin - Clark

Offer description

Duties and Responsibilities:
• Answer calls and provide customer service solutions to clients.
• Follow up clients regarding documentation for the production team.
• Return standard administration queries to clients in a timely manner.
• Keep clients updated on the status of their submissions via call and email.
• File and manage client correspondence and emails properly.
• Manage the clients’ accounting inboxes and respond to general queries.
• Collect the clients’ invoices, bank statements, and suppliers’ statements from their accounting inboxes on a weekly basis.
• Send out various emails after the client has reviewed the content and approved for dispatch.
• Liaise with clients regarding missing information.
• Prepare and distribute invoices to clients
• Follow up on overdue invoices weekly or monthly.
• Manage clients’ payments of invoices in Xero.
• Make sure all the team members’ timesheets are up to date and entered properly.
• Set up working papers for clients on BGL CAS 360 and Now Infinity.
• Save client data in the system, e.g., Xero, XPM, and other cloud software.
• Create jobs in the XPM software to track production.
• Maintain XPM daily – e.g., adding and removing jobs coming in and going out.
• Schedule appointments for all team members.
• Drive the daily huddle with the relevant teams.
• Send out completed jobs once the client has given authorization.
• Create new and maintain client company folders on Google drive.
• Other ad hoc tasks.
Qualifications:
• Must have a bachelor’s degree in Accountancy, Finance, Business, Management or equivalent.
• Has at least 1 to 2 years of administrator related experience.
• Must have Intermediate or Advanced Microsoft Office skills, e.g., Outlook, Excel, Word, etc.
• Knowledgeable in Accounting software or similar, e.g., Xero, XPM, MYOB, BGL CAS 360, Now Infinity, etc.
• Has keen attention to detail and is deadline oriented.
• Has solid verbal and written communication skills.
• Can communicate complex information in a clear and concise manner and with all levels of management.
• Has experience of working directly with senior leaders.
• Can work autonomously and proactively, and function well in a team-oriented environment and multi-task under pressure.
• Must have a collaborative, team-focused mindset, and a flexible approach to work.
• Has outstanding time management, problem-solving, and organizational skills gained through a high-volume environment with competing demands.
• Must have initiative, self-motivation, and a commitment to providing highly responsive customer service.
• Willing to be assigned to Clark, Pampanga.
What’s in it for you?
• HMO
• Work life balance (day shift work schedule)
• Paid leaves (20 VL and 10 VL)
• Trainings
Benefits:
• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
Schedule:
• 8-hour shift
• Day shift
• Fixed shift
• Holidays
• Monday to Friday
• Overtime
Supplemental pay types:
• 13th month salary
• Overtime pays
• Performance bonus
COVID-19 considerations:
• All employees should practice social distancing and wearing of mask

Requirements

• Minimum education level: Bachelor´s Degree
• 1 year of experience

More than 30 days ago

About DBA Global Shared Services Inc. (DBA Advisory)

DBA Global Shared Services Inc (“DBA”) is a premium outsource provider of labor and technology for businesses in Australia.

DBA is a B2B (business to business) aggregated financial services and technology group focused on delivering web-based solutions. Our Philippine Office is based in the Subic Bay Freeport Zone and operates as an Offshore Business Process Outsourcing (BPO) Center.

As a shared service center for Finance, Global Business Services, IT and call center...

DBA Global Shared Services Inc (“DBA”) is a premium outsource provider of labor and technology for businesses in Australia.

DBA is a B2B (business to business) aggregated financial services and technology group focused on delivering web-based solutions. Our Philippine Office is based in the Subic Bay Freeport Zone and operates as an Offshore Business Process Outsourcing (BPO) Center.

As a shared service center for Finance, Global Business Services, IT and call center services, DBA provides accounting, reporting, profit and loss, cost, reconciliation, MIS, risk control, information technology and operations services to businesses worldwide.

Our Philippine operations are rapidly expanding to keep up with international demand and we are constantly searching for dedicated professionals interested in a long term career.

Branches:

DBA Subic - Block 2, Lot 79 Waterfront Road, corner Washington St, Subic Bay Freeport Zone, 2200 Zambales

DBA Bataan - 2nd floor, unit 202-205, Casa Legre Arcade, Capitol Drive, Brgy. San Jose, City of Balanga, 2100 Bataan

DBA Tarlac - 2nd Floor, Aquino Center and Museum, Luisita Access Road, San Miguel, Tarlac City, 2301 Tarlac

DBA Clark - Clark Tech Hub-2 GF Unit Loc. B2-110a SM City Clark, MA Bgy. Malabanias, Manuel A. Roxas Hwy, Angeles, Pampanga 2009