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Accounting/Admin Assistant Graveyard Shift

Pampanga, Central Luzon ·  Yesterday, 11:43 AM (updated)

YourVirtualPeople, Inc.

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  • • A graduate of Bachelor of Science in Accounting or any related course

    • At least two years of accounting experience

    • Willing to work on GRAVEYARD SHIFT

    • Excellent English written and verbal communication skills

    • Exceptional attention to detail

    • Willingness to learn, show initiative and be a positive “team player”

    • Ability to build relationships with clients

    • Positive and happy attitude

    • Highest standard of ethics, confidentiality and professionalism

    • Excellent time management skills

    • Knowledge in QuickBooks,, & Expensify or other online accounting software is an advantage

    • Call Centre or BPO experience is a plus

    Duties and Responsibilities may include but not limited to:

    Accounts Payable: (Estimated time = +/-10 hours/week. This ebb and flows with more volume end and beginning of each month due to contractors submitting invoices and needing paid)

    Billing using where all our invoicing is processed, run through approvals and then payments submitted - either through check or ACH.

    • Sorting and categorizing the invoices correctly and setting them up with the appropriate approver

    • Making sure that the approvals are completed in a timely manner

    • Processing payments to the vendors in a timely manner

    Reimbursement reports: (Employees weekly = 2 hours; Monthly corporate estimate = 5 hours/month)

    We also use an employee reimbursement system called Expensify that ties into both (as mentioned above) and Quickbooks. Currently, these reimbursement reports are assigned to the employee's direct manager. Once that direct manager approves, it then comes back to me for final approval and payment coordination.

    • Making sure the approvals are coordinated in a timely manner

    • Exporting these into and finalizing for payment


    We also have employee’s setup with corporate cards where they are reporting monthly via Expensify.

    • Making sure that all stakeholders know when their reports are needing to be completed

    • Making sure that the reports are completed on time

    • Sending the monthly export of expenses to each stakeholder monthly, if they're unable to access their account

    • Making sure that the submitted reports are categorized correctly

    Finalizing reports by a deadline each month (according to our bookkeeping close schedule) so that they are exported to Quickbooks Online

    Admin work (with client oversight): Estimated time weekly = +/-10 hours

    • Scheduling calls / meeting for our CEO

    • Scheduling travel for myself and our CEO

    • Adhoc research projects

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Language(s): English
  • Knowledge: Microsoft Excel, Accounting Software, Accountability for mistakes and errors
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Accounting/Admin Assistant

  • Pampanga, Central Luzon

  • Company

    YourVirtualPeople, Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply