BestJobs - Jobs - Admin Assistant


  • Responsibilities:

    Answer and direct phone calls

    Organize and schedule meetings and appointments

    Maintain contact lists

    Produce and distribute correspondence memos, letters, faxes and forms

    Assist in the preparation of regularly scheduled reports

    Develop and maintain a filing system

    Order office supplies

    Book travel arrangements

    Submit and reconcile expense reports

    Provide general support to visitors

    Provide information by answering questions and requests

    Take dictation

    Research and creates presentations

    Generate reports

    Handle multiple projects

    Prepare and monitor invoices

    Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

    Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

    Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

    Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

    Contribute to team effort by accomplishing related results as needed

    Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

    Organize travel arrangements for senior managers

    Write letters and emails on behalf of other office staff

    Book conference calls, rooms, taxis, couriers, hotels etc.

    Cover the reception desk when required

    Maintain computer and manual filing systems

    Handle sensitive information in a confidential manner

    Take accurate minutes of meetings

    Coordinate office procedures

    Reply to email, telephone or face to face enquiries

    Develop and update administrative systems to make them more efficient

    Resolve administrative problems

    Receive, sort and distribute the mail

    Answer telephone calls and pass them on

    Manage staff appointments

    Oversee and supervise the work of junior staff

    Maintain up-to-date employee holiday records

    Coordinate repairs to office equipment

    Greet and assist visitors to the office

    Photocopy and print out documents on behalf of other colleagues
  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Language(s): Tagalog
  • Knowledge: Microsoft Access, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word
  • Availability for travel: Yes
  • Availability for change of residence: Yes

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Job summary

  • Admin Assistant

  • Taguig, National Capital Region

  • Company

    Anytime Fitness Philippines
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Salary

    ₱ 18,000.00 monthly

  • Apply now