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Admin Assistant Manager

Makati, National Capital Region ·  8 April

RBT Consulting

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  • Description

  • Duties and Responsibilities:

    - Manage day-to-day operations of the administrative department and staff members

    - Hire, train and evaluate employees, take corrective actions when necessary

    - Develop, review and improve procurement and administrative systems, policies, and procedures

    - Ensure that the office is stocked with necessary supplies and that all equipment is working and properly maintained

    - Work with accounting and management team to set budgets, monitor spending and other expenses

    - Plan, schedule and promote office events, including meetings, conferences and etc.

    - Collect, organize and store information using computers and filing systems

    - Oversee special projects and track progress towards company goals

    - Develop and implement strategies for procuring, storing and distributing goods or services and maintaining stock levels

    - Handle all documents and negotiation with third party vendors, repair shops or local agency regarding vehicle repairs, insurance and related concerns

    - Monitor scheduled inventories of items and audit records to ensure accuracy or investigate discrepancies

    - Check received new items and make sure complete documentation to record the acquisition, including completing paperwork, assigning an identification number and attaching necessary tags or labels

    - Ensure all inventory is accounted for and reported according to company policy

    - Assist in processing different departments in processing request forms and distribute requested items

    - Manage and supervise periodic general cleaning and pest control activities

    - Manage the housekeeping activities and proper waste collection to ensure cleanliness and sanitation of the office

    - Prepare and submit the department’s accomplishment report as scheduled

    - Support, communicate, reinforce and defend the mission, values and culture of the organization

    Qualifications:

    - Graduate of Business Studies/ Administration/ Management or equivalent

    - With at least 5 years of relevant administration and procurement experience, preferably in financial institution

    - Exceptional leadership and time, task and resource management skills

    - Strong problem solving, critical thinking, coaching, interpersonal and verbal and written communication skills

    - Ability to plan for and keep track of multiple projects and deadlines

    - Familiarity with budget planning and enforcement, and customer service procedures

    - Proficiency in using MS Office

    - Self-motivated and able to work under deadline pressure

    - Good negotiation, organization and planning skills

    - Strong integrity

    - High degree of initiative

    - Willing to work in Makati City

    - Amenable to stay-in arrangement
  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 5
  • Language(s): English
  • Availability for travel: Yes
  • Availability for change of residence: Yes

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Job summary

  • Admin Assistant Manager

  • Makati, National Capital Region

  • Company

    RBT Consulting
  • Type of contract

    Permanent contract

  • Work type

    Full Time

  • Apply