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Admin/Executive Assistant - Office based Day shift

Office based Day shift

Pampanga, Central Luzon ·  7 August (updated)

YourVirtualPeople, Inc.

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  • Description



  • Mandatory Criteria

    • Speak fluent English with minimal accent

    • Degree qualified (Admin, Marketing or IT)

    • Advanced skills in MS Office Suite (Outlook, Word, Excel, PowerPoint)

    • Touch typing skills with accuracy

    Desired Criteria

    • Advanced skills in MS Office Suite (Publisher, Access)

    • Understanding of document control and records management processes

    • Understand and use Word Press website package

    • Understand and use Mail Chimp, Facebook, LinkedIn, Twitter, etc., for marketing activities

    Key tasks to begin with are:

    Stage 1

    • Undertake executive / personal assistant activities and assist Managing Director and Senior Consultants (as required)

    • Data mining

    • Create contact databases and manage CRM

    • Develop Blog posts

    • Develop Facebook posts

    • Develop LinkedIn posts

    • Research, create and publish Monthly Newsletters

    • Develop and send weekly Mail Chimp emails (to various industry groups) and monitor performance

    • Research, create and publish Safety Alert posts (timings TBD)

    • Scribe activities developing reports from audio / video recordings

    • Scribe activities developing reports and writing letters from audio recordings

    • Undertake ongoing website / landing page improvements (under direction)

    • Document formatting (development, transitioning, finalisation etc)

    • Monitor incoming email – manage or direct inquiries and take bookings

    • Create outgoing email – respond to requests and undertake tasks

    • Pay bills on-line using specific credit card/s

    • Manage Calendars and book and confirm appointments

    • Make and confirm accommodation, flight and hire car bookings (as required)

    • Arrange quotations for contractors and catering (as required)

    Stage 2 (If applicable)

    • Answer incoming telephone calls – manage or direct inquiries and take bookings

    • Make outgoing telephone calls – undertake tasks and book appointments

    • Make outgoing telephone calls – undertake marketing activities

    Experience in:

    • BPO

    • Call Center

    • Administration

    • Administrative Assistant

    • Administrative Staff

    • Executive Assistant

    • Personal Assistant

    • Virtual Assistant

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Language(s): English
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Admin/Executive Assistant

  • Pampanga, Central Luzon

  • Company

    YourVirtualPeople, Inc.
  • Type of contract

    Permanent contract

  • Work type

    Full Time

  • Apply