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Administration and Facilities Manager

Quezon City, National Capital Region ·  Today, 08:53 AM (updated)

3Owl Management Consultancy Inc.

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  • General Description of Function/Job Content

    Managing the entire Administration Department from Head Office to Project site facilities. Plan, direct, and coordinate supportive services and administrative procedures and systems and devising ways to streamline processes in the organization. Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

    Duties and Responsibilities

    1. Manages and monitors office lease renewals. Secure and safekeep lease contracts.

    2. Ensures annual renewal of vehicle registration and insurance for all company vehicles and equipment including vehicles under company car plan program.

    3. Oversees preparation of deed of absolute sale (DOAS) for assignees who completed their payment under company car and motorcycle plan.

    4. Monitors the acquisition and retention of company issued cellphones.

    5. Supervises and checks request for payment for the following:

    • All vehicle insurance and vehicle registration

    • Billings for company communication facilities

    • All utilities such as parking, electricity, and water consumption.

    • Typewriters and photocopier machines

    6. Monitors renewal of office equipment and leasehold fire insurance.

    7. Ensures proper inventory management of office supplies through timely reorder, delivery, and availability in stock. 8. Take lead on projects in relation to additional workspace and common facilities e.g. training rooms, stockrooms, pantry and others.

    9. Manages the activities of the entire operation of the motorpool maintenance and workshop facilities.

    10. Ensures that all repairs of equipments are completed on time according to the required specifications.

    11. Ensure that the construction equipments of the company are accounted, inventoried and systematically managed.

    12. Formulates policy that pertains to continuous quality improvement in the operational activities, processes and programs of the department, justifies and recommends approval of the same.

    13. Performs other duties and responsibilities that may be assigned from time to time.

    Educational Background

    • Bachelor’s degree in business administration, management, or other related field.

    Competencies/Knowledge/Experience/Training Required

    • Must have at least 10 years of relevant experience in related field.

    • Exceptional leadership and time, task and resource management skills.

    • Strong problem solving, interpersonal and communication skills.

    • Ability to plan for and keep track of multiple projects and deadlines.

    Computer Skills

    • Proficiency with computers, MS Word, Excel, Powerpoint Presentation and other related software applicable for the job.

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 10
  • Language(s): Tagalog ,English
  • Availability for travel: Yes
  • Availability for change of residence: Yes

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Job summary

  • Administration and Facilities Manager

  • Quezon City, National Capital Region

  • Company

    3Owl Management Consultancy Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply