Administrative Assistant

Canlubang Laguna

Laguna, Calabarzon ·  30 March (updated)

Super 8 Retail Systems, Inc.

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130 reviews


  • 1.Asset Management


    - Updating of Asset Checklist (Actual vs. Oracle Checklist)

    - Monitoring and reporting of excess assets

    - Reporting of asset discrepancies such as no asset code, missing asset code, asset code for re-printing and/or assets not in Asset Checklist


    - Processes requisitions of asset-related concerns (New Assets, Repair, Services and Special Projects)

    - Facilitates scheduled asset activities such as refilling of fire extinguisher and preventive maintenance

    - Responsible in receiving and releasing of assets

    - Ensures proper documentation of asset transfers through requisition of Asset Movement Report (AMR)

    - Monitors idle or irreparable assets and recommends for disposal to avoid clutter

    2. Supplies Management


    - Receiving of supplies deliveries from DC

    - Releasing of supplies as needed by Fort Office

    - Produces Supplies Consumption Report on a weekly basis


    - Requests for supplies replenishment from DC on a weekly basis

    - Processes requisitions of non-regular supplies



    - Responsible in coordinating with service providers and Super 8 Head Offices on concerns such as:

    No Dial Tone

    Grounded Lines

    Network Connection Failure

    - Provides regular updates on status of telecommunication lines


    - Facilitates requisition of new lines and/or units, if needed

    4. Scrap Disposal

    - Facilitates transfer of scrap items to DC

    5. 3rd Party Assistance (Landlord, Government Agencies, Suppliers and Contractors)


    - Coordinates governments requirements to Super 8 Head Office for compliance via email and/or transmittal of original documents

    - Assists government agency representatives during inspections

    B.Supplier / Contractor

    - Assists supplier / contractor representatives during assessment and implementation together with Store Maintenance Personnel (SMP) of Engineering Department


    - Initially coordinates building concerns such as permits, billings, repairs (via Service Request Form, if repair is c/o landlord), payments, etc.

    6. Cleanliness / Housekeeping / Maintenance

    - Audits the work of Helpers if covered areas regularly cleaned and maintained

    - Supervision of Messengers in transmitting of documents from one location to another

    7. Reports

    - Timely submission of reports

    Tenant Meter Reading to be submitted to Accounting Department

    Supplies Consumption

    Assets Discrepancies and Asset Code Re-Printing

    Excess Asset Report

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Language(s): Tagalog
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Administrative Assistant

  • Laguna, Calabarzon

  • Company

    Super 8 Retail Systems, Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply