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Document and Records Controller

Makati, National Capital Region ·  10 September (updated)

Premium Megastructures Inc.

Premium Megastructures Inc.

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  • Specific Duties and Responsibilities

    • Implements and maintains document control processes and procedures
    • Develops and maintains the Document Management System
    • Manages all flows of documents either in electronic form or on paper support
    • Ensures Document Management accordingly to established procedures or standards (documents’ numbering, formats, issuance, review, dispatch, recording and archiving)
    • Maintains and manages electronic and hard copy documents as required
    • Processes incoming documentation (registration in the QMS, internal distribution, archiving)
    • Processes outgoing documentation (transmit to Client and Suppliers/3rd parties)
    • Makes sure that controlled copies of latest approved documents are distributed internally and externally (Clients and Suppliers)
    • Ensures control and coordination of projects documentation and data
    • Ensures all drawings/documentation are correctly identified, distributed and filed/stored
    • General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
    • Assistance in the preparation, collation and issue of reports and registers as may be required
    • Communicates and liaises with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
    • Monitors technical documents review and approval in accordance with agreed schedule
    • Monitoring of documentation progress in cooperation with the project planner
    • Ensuring the use of standardized forms and templates
    • Set-up Projects folders and facilitate Project communication process
    • Establishes and maintains the Master Document Register in cooperation with the Project team/departments

    Position Requirements (Basic Qualifications)

    1. Bachelor’s Degree in Industrial Engineering/Comscie, IT, Business/Office Administration
    2. Must have knowledge in Records Keeping/File Management
    3. With ISO background
    4. Good analytical ability to extensively analyze systems and operating procedures
    5. Good business/client engagement skills to establish effective working relationship with client and business representatives
    6. High level of competence with MS Office
    7. Standard level written and verbal communication skills, to be able to identify pro-actively propose system and process improvements
    8. Ability to manage multiple priorities effectively with a strong commitment to achieving the goals of the department and the company.

  • Requirements

  • Years of experience: 5
  • Language(s): English
  • Availability for travel: Yes
  • Availability for change of residence: Yes

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Job summary

  • Document and Records Controller

  • Makati, National Capital Region

  • Company

    Premium Megastructures Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply