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  • Description



  • Executive Assistant directly reports to the COO of the company regarding the tasks that may be given to them from time to time. Executive assistant's responsibilities include the following but not limited to:

    DISBURSEMENT

    Preparation of check vouchers as document for payment to suppliers, replenishment of petty cash, payroll and other obligation of the business.

    Payment thru check or cash to suppliers and other creditors.

    Monitoring of due dates for payment of daily, weekly, monthly and yearly obligations.

    Preparation of weekly payroll for personnel and computation of other benefits.

    Preparation of report for outstanding obligation for the month or when it is needed.

    ADMIN AND HR

    Maintaining a compilation of personnel data records.

    Filing and administration of government contributions of personnel.

    Preparation of payslips weekly.

    Issuance of memorandums for employees.

    Monitoring of materials and labor cost for each units owned.

    Monitoring of uniforms issued to personnel.

    Monitoring of insurance acquired for each units and renewal thereof.

    Monitoring of refueling schedules.

    Monitoring of periodical maintenance schedule for units.

    Monitoring of tools issued and acquired by the business and issuance of accountability forms.

    Contact and coordination of purchases from supplier to delivery of goods ordered.

    Coordination of processing insurance claims.

    Monitoring of status of units under repair.

    BILLING

    Preparation of billing statement monthly.

    Collection of receivables.

    Reconciliation if discrepancy between collection and billing amount issued arise.

    Gathering and ensuring accuracy of data for billing purpose.

    Preparation of weekly revenue report.

    FINANCIAL REPORTING

    Reporting of semi-monthly income statement.

    Reporting of weekly cash position.

    QUALIFICATIONS:

    With a degree in any related business course, preferably Management Accounting

    Computer literate with knowledge on Microsoft Office applications (e.g. Excel, etc.)

    Excellent organizational and time management skills

    Good communication skills

    Experience as an executive assistant is a plus but not required.

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • 1 year of experience
  • Availability for travel: No
  • Availability for change of residence: No
  • People with disabilities: Yes

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Job summary

  • Executive Assistant

  • Navotas, National Capital Region

  • Company

    Crystal Cold Storage
  • Type of contract

    Permanent contract

  • Work type

    Full Time

  • Salary

    ₱ 15,000.00 monthly

  • Apply