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Executive Assistant

Taguig, National Capital Region ·  20 April (updated)

HR SPECTACLES

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  • Description





  •  Answer phone calls.

     Respond to emails.

     Manage the executive calendar.

     Schedule meetings for executives.

     Maintaining filing systems.

     Ordering office supplies.

     Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

     Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

     Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

     Prepares reports by collecting and analyzing information.

     Represents the executive by attending meetings in the executive’s absence and speaking for the executive.

     Maintains customer confidence and protects operations by keeping information confidential.

     Completes projects by assigning work to clerical staff and following up on results.

     Secures information by completing database backups.

     Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

     Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

     Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.

     Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

     Contributes to team effort by accomplishing related results as needed.

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 1
  • Language(s): English
  • Availability for travel: Yes
  • Availability for change of residence: No

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Job summary

  • Executive Assistant

  • Taguig, National Capital Region

  • Company

    HR SPECTACLES
  • Type of contract

    Permanent contract

  • Work type

    Full Time

  • Apply