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EXECUTIVE ASSISTANT / RECEPTIONIST IN GIL PUYAT AVE PASAY

Pasay, National Capital Region ·  17 June

Dempsey, Inc.

Dempsey, Inc.

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15 reviews

    Description


  • Qualification:
     Graduate of any 4 year business related course.
     Required Female.
     Minimum (2) two years previous experience as Secretary or related position.
     Knowledgeable in MS Word & Excel.
     With pleasant personality.
     Excellent verbal and written communication skills; able to negotiate, establish, and
    process contracts
     Able to multitask, prioritize, and manage time efficiently
     Accurate and precise attention to detail
    Job Description Executive Secretary:
     Performs all executive secretarial tasks for the President/CEO and some managerial
    staff, including transcribing and proofreading confidential correspondence,
    preparing reports and minutes of meetings, scheduling appointments and
    maintaining confidential files and other material essential for use by the
    President/CEO and/or staff;
     Maintains calendar of appointments for the President/CEO, ensuring the
    President/CEO is apprised of all appointments and changes as well as matters
    requiring immediate attention;.
     Uses automated office systems to prepare letters, memoranda and reports;
     Performs special and confidential assignments as required.
     Screens complaints and inquiries from employees, public officials, the press and the

    general public addressed to the President/CEO; gathers appropriate material from
    the President/CEO and other administrative staff to respond to routine inquiries
    and routes more complex inquiries along with support documentation to
    department staff as appropriate;
     Coordinates and directly supervises the activities of the administrative support staff
    to ensure equitable distribution of workload, adequate telephone coverage during
    absences, office protocol and information flow among department staff;

     Opens and screens mail addressed to the President/CEO, answers routine mail
    independently and routes other mail with background material as necessary;
     Maintains all files for the President/CEO, ensuring that material is properly marked
    and accessible for immediate use;
     Maintains files of all minutes taken at committee meetings for future references;
     Coordinates all travel arrangements for the President/CEO

    Job Description Receptionist:
    Job Summary
    The Receptionist, will be responsible for answering incoming calls, directing calls to
    appropriate staff, mail distribution and providing additional clerical support. The
    Receptionist is the first point of contact for the entire organization, which requires a
    positive attitude and polished, professional appearance. This position will multi task a
    variety of front office activities
     Welcoming on-site guests, determine nature of business, and announces guest to
    appropriate personnel.
     Answering incoming telephone calls, determining purpose of callers, and
    forwarding calls to appropriate personnel or department.
     Taking and delivering messages or transferring calls to voicemail when appropriate
    personnel are unavailable.
     Scheduling conference rooms.
     Assist administrative assistants with clerical duties to include faxing, copying, and
    organizing/maintaining files.
     Coordinate with vendors and services they provide.
     Ensure main voicemail reflects office closings, special events as well as posting
    office closed signs.

     Answering questions about organization and provides callers with address,
    directions, and other information requested.
     Receiving and forwarding incoming faxes.
     Receives, sorts and distributes mail.
     Support administrative and special projects requirements, as assigned.
     Other duties as assigned. files and other material essential for use by the
    President/CEO and/or staff;

    INTERESTED APPLICANTS MAY SEND THEIR RESUME AT ****@GMAIL.COM

    THE POSITION IS FOR DIRECT HIRE AND PERMANENT EMPLOYMENT.

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Language(s): Tagalog
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • EXECUTIVE ASSISTANT / RECEPTIONIST IN GIL PUYAT AVE PASAY

  • Pasay, National Capital Region

  • Company

    Dempsey, Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply