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Executive Assistant to the CEO with experience

Davao del Sur, Davao Region ·  13 June

    Description


  • Executive Support
    • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
    • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
    • Communicates directly, and on behalf of the CEO, with management team, suppliers, customers, staff, and others, on matters related to CEO's programmatic initiatives.
    • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
    • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
    • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
    • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
    • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
    Management Support and Liaison
    • Serves as the CEO's administrative liaison to E&W Group of Companies and affiliates’ managers
    • Assists the management team with travel arrangements, lodging, and meal planning as needed
    • Maintains discretion and confidentiality in relationships with all members of the management team
    • Adhere to compliance with applicable rules and regulations set in the company handbook
    • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
    • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
    Communications, Partnerships, and Outreach/Charity
    • Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
    • Edits and completes first drafts for written communications to external stake holders

    Strategic Initiatives
    • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
    • Edits all, and creates acknowledgement letters from the CEO to suppliers and customers

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 3
  • Language(s): Tagalog ,English
  • Knowledge: Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Executive Assistant to the CEO

  • Davao del Sur, Davao Region

  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply