BestJobs - Jobs - Executive Secretary

    Description


  • • Schedule meetings and arrange conference rooms.
    • Alert the Chairman about cancellations or new meetings.
    • Handle information requests.
    • Arrange for outgoing mail and packages to be picked up.
    • Receives visitors.
    • Prepare and keeps confidential and sensitive documents.
    • Coordinate office management activities in internal and other affiliated companies.
    • Determine matters of top priority and handle accordingly.
    • Maintain procedures under the office of the Chairman.
    • Coordinate travel arrangements; prepares itineraries; compiles and maintains travel vouchers and records for both business and personal trips.
    • Operate office equipment, such as photocopy machine and scanner.
    • Relay directives, instructions and assignment to executives.
    • Receive and relay telephone messages.
    • Develop and carry out an efficient documentation and filing system.
    • Act as the point of contact between the executives and internal/external clients.
    • Handle requests and queries appropriately within the organization and with the affiliated companies.
    • Work closely with other affiliated companies to ensure the readiness of the Chairman for meetings, presentations or other engagements.
    • Prepare and process PH and Spanish passport renewal, visa applications, medical and travel insurance and other travel-related documents.
    • Provide inputs in the preparation for the yearly budget for RHI.

    ADDITIONAL DUTIES
    • Assist the President/CEO for Roxas and Company Inc.
    • Coordinate and schedule meetings of the PCEO.
    • Submit documents and information as required by the PCEO and affiliated Companies.

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Language(s): Tagalog ,English
  • Knowledge: Microsoft Excel, Microsoft PowerPoint, Microsoft Word
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Executive Secretary

  • Makati, National Capital Region

  • Company

    Roxas & Company, Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply now