Fleet and Admin Assistant / Agrochemical Co / Libis, Quezon City

Direct Hire

Quezon City, National Capital Region ·  Today, 06:31 AM (updated)

Dempsey, Inc.

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23 reviews

    Description



  • Qualifications:

    > college degree holder, graduate of any business related courses

    > fresh graduates are welcome to apply but must have good scholastic record

    > OR with at least 1 to 2 yrs relevant experience in Fleet

    > preferably lives near Libis, Quezon City (Pasig, Marikina and Quezon City)

    JOB OBJECTIVE: Ensure that all assigned administrative tasks and special assignments are carried out efficiently and in a timely manner.

    DUTIES AND RESPONSIBILITIES:

    I. FLEET MANAGEMENT

    1. Assists the Administrative Officer in the procurement of vehicles for Head Office managers.

    1.1 Attends to all required documentation related to vehicle purchase.

    1.2 Attends to registration of vehicles with the LTO.

    1.3 Attends to the insurance requirements of vehicles.



    2. Attends to the documentary requirements of renewals for registration and insurance of all Company vehicles.



    3. Processes repair and maintenance requests for Company vehicles.

    3.1 Checks for completeness of required documents, e.g., job orders, cost estimates, etc.

    3.2 Attends to orders of required spare parts.

    3.3 Informs requesting personnel of approvals.

    3.4 Records in e-file required details of all approved job orders; files hard copy documents.

    3.5 Prepare and submit required R & M reports on prescribed deadlines.



    4. Processes fleet card distribution and replenishments.



    5. Prepares regular expense reports and supporting documents, e.g., Fuel Consumption/ Trip Report, Monitoring Report of ongoing R & M Job Orders, etc. for all fleet activities.



    II. OTHER ADMINISTRATIVE TASKS



    Organizes and files all official documents as may be assigned by the Administrative Officer.

    1.1 Periodically segregates inactive or dead files for disposal.



    Prepares regular reports, memos, etc. as may be assigned by the Administrative Officer.



    Answers phone calls.

    OFFICE ADMINISTRATION / ADMINISTRATIVE TASKS:



    1. Assists in the preparation and implementation on maintenance of cleanliness and orderliness in the office.

    1.1 Assists and monitors housekeeping guidelines for the housekeeping/ janitorial crew, e.g., daily cleaning time, CR cleaning schedule, general cleaning schedule, etc.

    1.2 Attends to repair and maintenance work needed in the office, including the conduct of regular pest control.

    1.3 Assists and monitors maintenance of cleanliness and orderliness for employees, e.g. clutter-free work tables after office hours, no boxes and other obstructions along walkways, clean as you go, etc.



    2. Ensures Company compliance with requirements of regulatory agencies, e.g., Bureau of Fire Protection, etc.

    2.1 Emergency exits are clear of obstructions.

    2.2 Fire extinguishers are strategically placed for easy access and date of expiry is monitored.

    2.3 Business permits, Barangay Clearance, Accreditation with BOC and other LGU requirements are attended to in a timely manner.



    3. Oversees and facilitates office administration guidelines.

    3.1 Acts as the reliever messenger, if the messenger is not available and/or on-leave

    3.2 Attends to the procurement and inventory of general office requirements, such as vehicles, office supplies, furniture and fixtures, cell phones, etc.

    3.3 Updates and continuously look for suppliers of general office requirements such as motor vehicle repair shops, office supplies, furniture and fixtures, etc.

    3.4 Monitors utilities consumption and implements cost-savings measures.

    3.5 Monitors office supplies consumption and ensures cost-effectiveness in purchase and consumption.

    3.6 Attends to the insurance requirements of IVA offices and warehouses.

    3.7 Attends to the preventive maintenance and repairs of office fixtures, such as lights, air-conditioners, signages, etc., and ensures that these are in good condition at all times.



    4. Facilitates travel requirements of employees including board and lodging thru proper coordination with HR

    5. Coordinates with the travel agency re travel requirements of employees

    6. Maintains administrative filing systems of both electronic and paper records.

    6.1 Ensures that records and files, electronic and paper, are organized and easily accessible when needed.

    6.2 Maintains updated records on repair and maintenance of all Company vehicles, including their registration and insurance schedules and requirements.

    6.3 Distributes and store correspondents (e.g. letters, emails and packages)



    7. Assists during special office events, as assigned

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Language(s): Tagalog ,English
  • Knowledge: Microsoft Excel, Microsoft PowerPoint, Microsoft Word
  • Availability for travel: No
  • Availability for change of residence: No
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Job summary

  • Fleet and Admin Assistant / Agrochemical Co / Libis, Quezon City

  • Quezon City, National Capital Region

  • Company

    Dempsey, Inc.
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply