Offer description

Job Description

Assistant will report directly to operations manager and one or two executives. He/she will be tasked to -

Executive/managerial representation -

Be proficient with MS Word, Excel, Powerpoint for any tasks that may be required to be one on these platforms

Conserves executive’s time by reading, researching, and routing correspondence of daily events/tasks in advanced

Drafts letters and documents, analyzes information and initiates initial communication for manager/executives

Maintains executive’s appointment schedule through scheduling meetings, conferences and travel

Represents the executive by attending meetings in the executive’s absence – qualified to speaks on behalf of executive/manager. Can lead a conversation with confidence

MUST HAVE INITIATIVE -

Gives suggestions for overall improvement of the company to management

Gives feedback and not afraid to justify an opinion

Admin/Secretarial Duties -

Welcomes guests and customers by greeting them, in person or phone, answering or directing inquiries

Keeps guests or customers entertained with small talk

Protects operations by keeping information confidential

Assigns some work to support staff, following up on results

Responsible for minutes of meeting/s during meetings of executives

Sales/Team Coordination -

Assists with sales indirectly by getting to know suppliers and customers; prepares purchase orders when needed for processing

Has templates on-hand and ready when needed

Always keeps historical reference by developing and utilizing filing and retrieval systems - usage of google shared sheets

Requirements

• Minimum education level: Bachelor´s Degree
• 3 years of experience
• Language(s): English
• Availability to travel: No
• Availability of change of residence: No

More than 30 days ago

About Rubicon Capital, Inc

Rubicon Capital is a holding company that's involved in various industries such as metal importation, FMCG product importation, oil and gas, and many more.

We work in a very professional environment in a modern day working space. We are looking for highly motivated candidates who prefer to work in fast-growing start-up comapnies rather than the big box corporations. As challenging as the work is, it's highly fullfilling to see your work/ideas come to fruition. Be a part of our fun and...

Rubicon Capital is a holding company that's involved in various industries such as metal importation, FMCG product importation, oil and gas, and many more.

We work in a very professional environment in a modern day working space. We are looking for highly motivated candidates who prefer to work in fast-growing start-up comapnies rather than the big box corporations. As challenging as the work is, it's highly fullfilling to see your work/ideas come to fruition. Be a part of our fun and growing team!