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Project Admin Support (Night Shift) - Construction Industry

Construction Industry

Pampanga, Central Luzon ·  More than 30 days

Shore 360

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26 reviews
  • Description

  • Provide administrative support for construction projects by running reports, act as liaison between accounting/contracts and project team and performing a variety of accounting and clerical functions.

    Required Skills

    • Must speak, read and write fluent English

    • Familiar with basic accounting principles and practices

    • Strong communication skills with the ability to interact productively with the team

    • Keen attention to detail and strong organizational skills

    • Work efficiently – allocate one’s own time efficiently; handle multiple demands and competing priorities

    • Proficient with Microsoft Excel and Outlook

    Minimum Qualifications

    • Comprehensive understanding of General Ledger accounts, proper project cost coding, phase codes, and budgets

    • Ability to trouble shoot potential errors in coded invoices, expense statements, and other accounting transactions.

    • Proficient with the following software programs Microsoft Office, BlueBeam, Box

    • Ability to electronically organize and maintain files

    Job Responsibilities

    • Data Entry

    • Assist the Administration department with running, reviewing and compiling various reports

    • Prepare documents for management approval

    • Complete cost adjustments upon request

    • Compile and prepare intercompany invoicing

    • Track incoming payments from clients and vendors

    • Support projects with pay applications and other accounting functions

    • Vendor verifications and W9 requests

    • Perform routine audits

    • Complete payment applications for lump sum and GMP projects

    • Manages and tracks preliminary notices and monthly lien releases

    • Ensures pay applications and subcontractor invoices are approved and submitted to OII prior to month-end and yearend financial closing

    • Ensures subcontractor and sub-tier compliance on all prevailing wage projects

    • Timely payment for compliant subcontractors to ensure we have lien and stop notice free projects

    Work Schedule: 11pm - 8am | Monday to Friday

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Years of experience: 2
  • Availability for travel: No
  • Availability for change of residence: No
  • People with disabilities: Yes

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Job summary

  • Project Admin Support (Night Shift)

  • Pampanga, Central Luzon

  • Company

    Shore 360
  • Type of contract

    Permanent contract

  • Work type

    Full Time

  • Apply