BestJobs - Jobs - Purchasing Admin. Assistant - Binondo Manila

Purchasing Admin. Assistant Binondo Manila

Manila, National Capital Region ·  11 December (updated)

Super 8 Retail Systems, Inc.

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109 reviews


  • Responsibilities

    Overall Purpose:

    · To assist the Purchasing team or assigned category unit with their administrative and operational functions

    Major Responsibilities

    Admin and Support Functions:

    · Encodes price changes, competitor’s price reports and other relevant product and vendor information

    · Ensures accuracy of information maintained by the system

    · Completes and maintains required files, records and reports

    · Prepares DM’s. CM’s and FOP / FIP forms as instructed by the category manager

    · Records debit and credit memo submitted to the accounting department

    · Prints Purchase Advice and prepares basin ordering for checking or approval of the category manager

    · Processes and sends purchase orders and dispatch advice to the vendor

    · Prints all related Purchasing reports as scheduled

    · Coordinates with stores for all special orders

    · Coordinates with stores and warehouse on items for SDR and inter-branch transfers as instructed by the buyer/s

    · Coordinates with stores and other departments regarding category unit’s operational concerns and relays these to the category manager

    · Ensures that internal and external customer’s request are attended to promptly

    · Schedules vendor meetings and coordinates with internal and external parties to prepare the facilities and complete the reports needed in such meetings

    · Coordinates with vendors regarding logistics and minor operational issues

    · Answers queries, consolidates requirements and keeps active files of potential new vendors

    · Assists in item creation & logging of product samples

    · Assists buyer on marketing operational tasks (eg mailer entries, bundling, sampling & product push permits, authorization letters, etc.)

    Team Functions

    · Accepts and performs new responsibilities as dictated by the needs of the department

    · Trains new hires on administrative tasks following the Daily Management System (DMS) of a Purchasing Admin Staff

    · Processes the department’s supplies requisition

    · Provides the Purchasing team or assigned category unit with all the administrative and clerical support they need

    · Orient new hires on supply requisition procedures and how to operate office equipments

    · Relates to immediate manager regarding own development/training & other HR issues

    · Willing to go the extra mile to meet team objectives


    Candidate must possess at least a Bachelor's/College Degree on Business Studies/Administration/Management, Marketing.

    Preferably Fresh / Entry Level specializing in Purchasing/Inventory/Material and Warehouse Management or equivalent.

  • Requirements

  • Minimum education level: Bachelor´s Degree
  • Language(s): Tagalog
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Purchasing Admin. Assistant

  • Manila, National Capital Region

  • Company

    Super 8 Retail Systems, Inc.
  • Work type

    Permanent contract

  • Apply